You can use Expend to extract document data from receipts and invoices. Simply upload these documents and let Expend do most of the work for you! As soon as a document is processed, you’ll be able to create an expense with a minimal amount of fuss.
Before you start
You can upload the following types of documents:
- PDF document
- JPEG image
- PNG imageThe size of the files should not exceed 5MB.
You'll be able to see and create expenses from the scanned documents that you have uploaded or emailed, but all users with the Admin role will be able to see everyone's submitted documents.
Processing documents
To create expenses and invoices from scanned documents and email attachments, do the following:
In the menu on the left, click My Expenses.
In the Document Scanner box at the top of the page, click Upload documents and select the files to upload. You can also drag and drop files to this area.
When processing has finished, the item appears under Expenses showing “Ready”. Click the item to create an expense claim, invoice or cash report.
Note: You can also email Expend documents to be processed – see this guide.
When you click the item created from a scanned document, the page that opens is similar to the standard page for expenses. The form on the left side of the page is filled in with the details that could be obtained through text recognition, and the scanned document is shown on the right side of the page for easy reference.
Your data and privacy
Please review the Expend Privacy Policy to learn more about how information is used and stored, security, and other related topics.